Deceased Employee

  1. Report the death immediately to Human Resource Management.  When an employee dies, the surviving family members or named beneficiaries may be eligible for certain benefits.
  2. Initiate a Current Employee Change Form and route for approval. Use the actual date of death for the effective date.
  3. Notify colleagues, staff, and students (if appropriate).
  4. Initiate a Position Release if a replacement hire is anticipated.

Expiration of Term | Non-Renewal (Faculty and Professionals)

If there is a possibility of an unsatisfactory evaluation or a recommendation for an expiration of term (aka non-renewal), please contact Human Resource Management at 878-4822 immediately to discuss appropriate procedures.  Employees recommended for an expiration of term may have additional procedural rights under the collective bargaining agreement.

Resignation

UUP employees shall give thirty (30) days notice of written notice for resignations, including resignations for the purpose of retirement (Article 32.2 of the UUP Agreement) and in accordance with Section 23.1 of the NYS Department of Civil Service Attendance and Leave Manual. Classified service employees are expected to provide at least two (2) weeks notice of resignation. Use of accruals during the notice period is subject to management approval. The supervisor will consult with the employee to plan the transition of work, including prioritizing tasks and discussing open projects. It is important to ensure that the legitimate operating needs of the College are met.

If an employee fails to provide the requisite advance notice, the College may take such action as it deems necessary and appropriate to the circumstances, including initiating procedures to withhold final checks or payment for unused vacation leave or some portion thereof.

When you are aware an employee is resigning:

  1. Obtain a written letter of resignation from the employee including the effective date of resignation.
  2. Complete all tasks on the employee Separation Checklist.
  3. Initiate a Current Employee Change Form and route for approval with the employee's resignation letter attached.
  4. Initiate a Position Release if a replacement hire is anticipated.

If you feel that in the best interest of the department the employee should not be at work, please consult with Human Resource Management.

Retirement

Employees contemplating retirement should contact the Benefits Office at 878-4821 to discuss eligibility and ensure proper paperwork is initiated with his/her respective retirement system.

  1. Obtain a written letter of retirement from the employee including the effective date of retirement.
  2. Complete all tasks on the employee Separation Checklist.
  3. Initiate a Current Employee Change Form and route for approval with the employee's retirement letter attached.
  4. Initiate a Position Release if a replacement hire is anticipated.

In regards to the disposition of your email account upon retirement, please review the Email Services for Retired Employees Policy.  Please also review Emeriti Status and Email Services for Retired Employees.