Faculty and Professional (UUP) Benefits Orientation

New faculty and professional staff who are eligible have the opportunity to participate in the New York State Health Insurance Program (NYSHIP) which is one of the largest group health insurance programs in the United States. NYSHIP provides valuable medical benefits for you and your eligible dependents through two different options: The Empire Plan with some managed care features, or health care from a participating Health Maintenance Organization (HMO). Both options provide medical and surgical care, hospital expense benefits, mental health and substance abuse benefits and prescription drug coverage. There are no pre-existing condition exclusions.

Am I eligible?
Full-time faculty and professional staff are eligible for health benefits if they are employed for at least three (3) months.  Part-time professional staff are eligible to receive benefits if they are hired at a rate of $14,430 and are appointed for at least three (3) months.

Part-time faculty teaching two or more courses in a semester are eligible for 13 payroll periods of coverage for each semester worked. If teaching two or more courses in consecutive spring and fall semesters, part-time faculty are eligible to receive benefits year round with no breaks in coverage.

Are my dependents eligible for coverage?
You may enroll for either individual or family coverage. Eligible dependents include a spouse or domestic partner and children under the age of 26.  If you wish to carry family coverage, copies of the following documents are needed to support your dependent’s eligibility: marriage certificate for a spouse, proof of current financial interdependence if married for more than one year, proof of residency and financial interdependence for a domestic partnership. Copies of birth certificate(s) and social security card(s) will also be required prior to enrolling all dependents.

When will my coverage be effective?
If you wish to enroll for health insurance/prescription coverage, you must select a plan within the first 28 days of appointment to avoid any extended waiting period. Coverage will be effective on the 29th day of employment.

What is the cost of coverage?
New York State pays a significant portion of the premium for yourself and your dependents. You pay the balance which is deducted from your paycheck on a bi-weekly basis. There are two types of coverage that you may purchase: individual or family. For current rates, visit health insurance.

One of the decisions you will need to make when enrolling for health insurance is whether or not to participate in the Pre-Tax Contribution Program (PTCP). Under PTCP, your health insurance premiums are deducted from your pay before taxes are taken out. This lowers your taxable income and gives you more spendable income. Under Internal Revenue Rules (IRS), if you participate in PTCP, you cannot change your health insurance deduction once the amount is set for the tax year unless you have a "qualifying event".

Health Insurance Plan Choices

Empire Plan
Membership in the New York State Empire Plan allows you to seek medical services from any doctor, hospital, or health care provider that you wish. Hospital and related benefit coverage is provided through Empire Blue Cross and Blue Shield. Major medical/surgical benefits, provided by United HealthCare, are available through participating and non-participating providers. Participating providers, which are paid directly by the insurance company, have agreed to accept the negotiated usual, customary and reasonable (UCR) fees as payment for services. You are responsible for a co-payment:  $25 for office visits, diagnostic/therapeutic services, and rehabilitative care. Fees for services received through non-participating providers may be higher than the UCR rates and are subject to an annual deductible. Once your annual deductible is met, reimbursement is 80% of reasonable and customary expenses. Claims for services from providers who do not participate in the plan are submitted using a claim form.

Empire Plan Participating Providers
CVS/Caremark Prescription Drug Plan 1-877-769-7447

Under the Empire Plan prescription drug plan, you can have your prescriptions filled at any network pharmacy or the mail service pharmacy. This plan uses a flexible formulary and for up to a 30-day supply of a covered drug, you pay a $5 copayment for Level 1 or generic drugs, a $30 copayment for Level 2, preferred brand-name drugs and a $60 copayment for Level 3 or non-preferred brand-name drugs.

The network of participating pharmacies includes many of the major chains as well as several independent pharmacies.

Health Maintenance Organizations
HMOs are managed health delivery systems organized to deliver health care services in a specific geographic area. An HMO provides a predetermined set of benefits through a network of selected physicians, laboratories and hospitals for a prepaid premium. Except for emergency services, you and your enrolled dependents must receive services from your primary care physician (which you select at the time of enrollment) or at health centers or hospitals affiliated with the HMO unless you have made other arrangements with your HMO. Medically necessary visits to specialists are covered when authorized by your primary care physician. If you select services outside your HMO network, payment for these services will generally be your responsibility.

All HMOs charge a small co-payment for certain services, usually in the form of a per-visit fee. HMOs have no annual deductibles and rarely, if ever, are claim forms required.  Member’s out-of-pocket costs are usually the lowest with this type of plan.

Blue Cross Blue Shield of WNY
Independent Health

How do I enroll?
Please indicate your intention to participate or not to participate in a health insurance plan on the Benefits Election Form. To enroll, please complete the Health Insurance Transaction Form (PS-404) online or provided in your orientation packet and return it to the Employee Benefits Office, Cleveland Hall 410, within 28 days of your appointment date to avoid any extended waiting period.

The UUP Benefit Trust Fund provides vision and dental benefits at no cost to employees who meet the eligibility requirements for participation in the New York State Health Insurance Program. These benefits are available to you and your eligible dependents whether you enroll for individual or family coverage in the Health Insurance Program or decline to participate. Coverage under the UUP Benefit Trust Fund is not automatic; you must first enroll yourself and your dependents.

Detailed information about eligibility requirements for you and your dependents, covered benefits, and instructions on how to use your plans may be found at the UUP Benefit Trust Fund.

Dental Care

Delta Dental of New York
One Delta Drive
Mechanicsburg, PA 17055-6999
http://deltadentalins.com/uup/
1-800-471-7093

Delta Dental Claim Form
 

Vision Care

Davis Vision
PO Box 1525
Latham, NY 12110
1-888-588-4823
www.davisvision.com

Eligible members and dependents are entitled to vision services once every 12 months (from the last month of benefits received). Dependent children are eligible until reaching age 26. When using a network of participating providers, the benefit includes an eye exam and one pair of glasses without co-payment (from a select frame assortment) or plan-covered contact lenses with either a $25 or $45 co-payment (based on the brand of contacts selected). A list of participating providers is available from Davis Vision.  If you choose to use a non-participating provider, you will be eligible for a partial reimbursement towards the cost of your exams, glasses, frames or contact lenses.

To obtain forms, please visit www.davisvision.com to register.

How do I enroll?

You will be eligible for coverage as soon as you complete a 42-day waiting period. To enroll, complete the UUP Enrollment Card provided by the UUP Benefit Trust Fund. The UUP Enrollment Card should be returned to the Employee Benefits Office, Cleveland Hall 410.

Full-time permanent employees (with appointments of 3 months or more) are required to join a retirement system within 30 days of their appointment/hire date.  Part-time employees and those with provisional or temporary appointments have the option to join a retirement system at any time.

No retirement system membership will be established, nor any service credit or contributions reported, until the appropriate retirement system election and membership applications have been received and processed.

Your selection of a retirement system is an important decision so please review your options very carefully.  Once your election is made, you will generally not be allowed to change retirement systems unless you have a change in your employment title making you eligible for a different retirement system for the first time and you opt to change to that system within 30 days of your eligible appointment.  Note, membership in a retirement system may not otherwise be changed or withdrawn during your current or any subsequent employment with any SUNY campus.

Retirement Plan Options
Eligibility for a retirement system depends on a variety of factors, including your bargaining unit/union, your position classification, and whether you are full or part-time.

• UUP employees are eligible to join the New York State and Local Employees' Retirement System (ERS).  ERS is a defined benefit pension retirement system. Retirement pension benefits will depend on the results of a calculation at the time of retirement that takes into account the final average salary, number of years of credited membership service, and age at the time of retirement.
• UUP and MC-13 employees may, depending on title, be eligible to join the New York State Teachers' Retirement System (TRS).  TRS is a defined benefit pension retirement system. Retirement pension benefits will depend on the results of a calculation at the time of retirement that takes into account the final average salary, number of years of credited membership service, and age at the time of retirement. Membership is open to employees in a select group of titles including:  all faculty titles, librarian or coach titles, or titles of president, vice president, provost, dean, associate dean, or assistant dean.
• UUP and MC-13 employees who are full-time; and part-time UUP employees with Term appointments, or MC-13 employees who are at least half-time, are also eligible to elect the SUNY Optional Retirement Program (ORP).  The ORP is a defined contribution retirement system. Retirement benefits will depend on the value upon distribution of individually owned annuity contracts purchased on behalf of electing employees through employer and required employee contributions from one or more of the currently authorized investment providers for the SUNY ORP, including:  Fidelity, TIAA, AIG (VALIC), and Voya. The SUNY ORP is designed to allow retirement at any age. Distributions from ORP contracts are permitted any time after separation from services, subject to an IRS 10% penalty for distributions prior to age 59 ½ , unless separating from service after reaching the normal retirement age of 55. Because the SUNY ORP is a NYS Public Retirement Plan, ORP distributions are generally exempt from New York State Income Taxes. 

Additional Retirement Plan Information from SUNY

• Retirement Programs for New Faculty and Staff 
• Retirement Programs Comparison Chart - a side-by-side comparative view of some of the key features of and differences between the different retirement systems.
• Retirement Programs Comparison Video - a four-minute video describing the main differences between defined benefit pension plans (ERS, TRS) and defined contribution plan (ORP).

Vesting:  What is it and when am I vested?
When you are vested, you have ownership of the assets held in your retirement account. Vesting does not mean that you have an immediate right to withdraw these assets, but simply that you would retain these assets upon termination of employment.  The vesting period for ERS and TRS is five (5) years of full-time credited service.

Participation (or vesting) in the SUNY ORP is immediate for employees who own qualifying Fidelity, TIAA, VALIC, and Voya contracts at the time of their employment. Qualifying contracts must include employer contributions. For those who do not own pre-existing contracts with one of these annuity carriers, college contributions will be made upon completion of a 366 day vesting period. At the end of 366 days of service, the college will make a single lump sum contribution with interest for this initial period and then make regular bi-weekly contributions thereafter. If you leave State service prior to becoming a vested member, no college contributions will be made. However, your contributions plus interest may be refunded.

What are the employer and employee contributions?
All three defined benefit programs provide for contributions by you as well as the college. Your contributions will be made on a before-tax basis (federal taxes only) through payroll deduction, throughout your active membership.

• Employer Contribution Rate for ERS and TRS:  Based on actuarial recommendations, New York State contributes an amount necessary to satisfy present and future pension payments.
• Employer Contribution Rate for ORP:  8% of salary for the first 7 years of SUNY ORP membership; 10% thereafter.
• Employee Contribution Rate:  Contribution rates are based on a member's salary: 

          3% for $45,000 or less
          3.5% for $45,001 - $55,000
          4.5% for $55,001 - $75,000
          5.75% for $75,001 - $100,000
          6% for $100,001 or more

Retirement Plan Election and Enrollment
Once you have carefully reviewed your options and decided to join a retirement system, please submit your retirement program election and provide your retirement system history:

1. All new employees must use the SUNY online enrollment and management system at www.retirementatwork.org/suny. 
    
2. If you elect to enroll in ERS or TRS, you must also complete the application: ERS Tier VI Membership Application or TRS Tier VI Membership Application 

Note, State law is very specific about the deadline for enrolling in the ORP.  After 30 days, the ORP is no longer an option and ERS/TRS will be your default selection.

Before making your decision, please review the individual retirement system information. When considering participation in the ORP, it is recommended that you carefully review fund prospectuses, performance information, and sales literature of each annuity company. You should consider each program in relation to your particular needs and objectives and consult with a qualified financial or tax professional for assistance. Representatives of each of these plans are available to assist you.

For further information and/or assistance with the enrollment process, please contact the Employee Benefits Office.

The State University of New York (“SUNY”) provides employees with the opportunity to save for their retirement through the SUNY Voluntary 403(b) Savings Plan (the “Plan”). Participation in the SUNY Voluntary Savings Plan is a great way to build your retirement savings through pre-tax and/or post-tax payroll deduction contributions. View the 2025 Universal Availability Notice and please contact the Employee Benefits Office 878-4821 with any questions.

New York’s 529 College Savings Program
If you are looking for a way to save for your child’s college education, New York’s 529 College Savings Program may be of interest to you. This program allows parents, grandparents, relatives or friends to open an investment account for future college students with as little as $25.

Contributions to the account are invested according to the options selected by the account owner. The program’s investments are managed by The Vanguard Group, a leading financial services organization. The program provides significant tax advantages. New York taxpayers can deduct up to $5,000 in contributions each year from their New York taxable income and none of the investment earnings will be taxed by the state as long as the money is used for qualified higher education institutions anywhere. Federal tax on earnings is deferred until the student uses the money for college expenses, and then the earnings are taxable at the student’s income tax rate.

For additional information, call 877-697-2837 or visit New York's 529 College Savings Program.

The Flex Spending Account is a state benefit that allows eligible employees to pay for certain expenses with pre-tax dollars.  The account offers three benefits: Health Care Spending Account (HCSAccount), Dependent Care Advantage Account (DCAAccount), and Adoption Advantage Account.

Health Care Spending Account
The HCSAccount allows employees to set aside from $100 to $3,200 annually in pretax salary to pay for health-care expenses not reimbursed by health insurance.

Dependent Care Advantage Account
The DCAAccount allows employees to set aside up to $5,000 annually in pretax salary for eligible child care, elder care, or disabled dependent care expenses. An employer contribution is available to employees based on salary. 

Adoption Advantage Account
The Adoption Advantage Account allows employees to set aside up to $16,810 in pretax salary for expenses related to the adoption of an eligible child. 

The 2024 plan year employer contribution rates for eligible employees:

What’s the catch?  Use-it-or-lose-it!
You must estimate your expenses carefully.  If you overestimate your costs, you lose any money that remains in your account at the end of the calendar year.  

Eligibility Requirements and Enrollment

• Must be receiving regular bi-weekly paychecks.
• Must be eligible for health insurance.
• Must enroll within 60 days of appointment, during the annual open enrollment period, or when you experience a valid change in status.

For program details or to enroll in the FSA, visit www.flexspend.ny.gov or call the FSA hotline at 1-800-358-7202.

Faculty and professional staff earn accruals during the course of their employment in accordance with the UUP contract agreement with New York State.

Professionals
Full-time professional staff earn vacation and sick leave credit on a graduated scale depending upon years of employment.  On January 1 of each calendar year, accumulated vacation credits in excess of 40 days are forfeited.  Sick leave may be accumulated up to a maximum of 200 days.

You must be in full-pay status for the major fraction of a month in order to earn vacation and sick leave credits for that month.

Part-time professional staff earn vacation and sick leave credit based on their annual salary. To accrue vacation and sick leave during each month, eligible part-time employees must be in a pay status consistent with their part-time schedule, or a major fraction thereof.
 

Faculty

Faculty do NOT earn vacation leave.

Full-time faculty earn sick leave credits on the same basis as full-time professional employees. Sick leave accrual rates for part-time faculty are based on the number of courses taught each semester.

Faculty Use of Sick Leave Accruals

Policy Statement
Section 23.4(h) of the Agreement between the State of New York and United University Professions states with respect to charges to sick leave accruals that: “when an employee is on sick leave, the employee shall not be required to charge sick leave credit for any day upon which the employee would not have been required to be available to work had the employee not been on sick leave.”

The Policies of the Board of Trustees state in Article XI, Title H, Section 2, that an employee’s professional obligation shall include teaching, research, university service, and other duties and responsibilities required of the employee during the term of the employee’s appointment.

Full-time faculty are expected to be available to perform their full professional obligation on a full-time basis, notwithstanding the fact that their physical presence on campus, e.g., teaching, may be on less than a full-time basis. Accordingly, full-time faculty who are absent by reason of a temporary disability are required to charge sick leave accruals for each day on which they are unavailable to work, i.e., five days in a workweek, and not just on those days they would be required to be present to meet classes.

After completing one year of service with SUNY, faculty and professional staff who are eligible for health insurance benefits will automatically be enrolled in a long-term disability plan. If you have prior eligible SUNY service, or if your immediate prior employer provided a long-term disability plan with similar benefits, you may be entitled to a waiver of the one-year service requirement (see Group Long-Term Disability Insurance Program Statement of Eligibility Form).

This plan ensures that a substantial part of your income (equal to 60% of covered monthly salary, not to exceed $7,500/month) will be protected in the event of a catastrophic illness or injury of long-term (more than 6 months) duration. There is no cost to you for this protection. This plan also contributes a monthly premium to your regular retirement plan while disabled. Benefits begin following 6 months of total disability and continue during disability until you return to wok, reach age 65 or die, whichever occurs first. Enrollment is automatic.  Additional information may be found at www.suny.edu/insurance/ltd/.

UUP Group Life Insurance Program

Who is Eligible: All active members and agency fee payers of UUP in the Professional Services Negotiating Unit are eligible. Eligibility for this program differs from that for dental and vision coverage. This benefit does not cover dependents or retirees.

If you go on an employer-approved leave without pay, you are not eligible for the life insurance program unless you are in paid membership status on the date of death. To continue membership while on an approved leave, a direct-dues payment must be made within 60 days of commencing the leave. Contact UUP Member Services at 800-342-4206 for more information or you may use the application provided at www.uupinfo.org (click on Benefits/Benefits Forms).

Individual Eligibility Date: The date on which UUP first receives dues and/or fees from the employee represented by the Professional Services Negotiating Unit.

Termination of Eligibility: When you are no longer paying dues as a member of the Professional Services Negotiating Unit.

Maximum Benefit: $6,000

Beneficiary: We strongly advise that you have a group life insurance beneficiary card on file with the Fund. Beneficiary cards are available from the Fund or at www.uupinfo.org  (click on Benefits/Benefits Forms).

Claims: To file a claim under this policy, a certified copy of a death certificate with a completed claim form is required. Mail this information to the Fund. The claims process generally requires four to six weeks for completion and payment.

Other benefits available to UUP members through the life insurance program are listed below. Call the Fund for additional information.

• $1,500 Death and Dismemberment policy
• Survivor financial counseling services
• Assist America (worldwide travel assistance)

Mass Marketed Insurance

Automobile, homeowner, excess liability optional programs are available through payroll deduction.  For more information contact UUP directly at 878-5732.

• All employees represented by UUP are eligible. 
• Coverage is effective upon enrollment.
• Cost is according to coverage selected.

Visit this page for details >>

Additional Forms to Complete and Return:

• Direct Deposit Form
• NYS IT-2104 (state)
• W-4 (federal)

• BUFF STATE Alert
• Child Care Center
• Employee Assistance Program
• General Policy Against Discrimination and Harassment | Additional policies (may review at a later time)
• Health Insurance Marketplace
• Holidays
• Internal Control Program
• Morton Lane Credit Union
• Payroll Calendar
• Alcohol and Drug Use in the Workplace
• Safety Awareness
• Sexual Harassment Prevention Training
• U.S. Savings Bonds
• Workplace Violence Prevention Policy | Training